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Minutes of Parish Council Meetings

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Meeting Minutes – February 2020

Minutes of the Ordinary Parish Council Meeting held in The Ruckinge Village Hall
on Thursday 13th February 2020 at 7.30pm

PRESENT: Cllr P Sillibourne (Chair), Cllr A Beaney, Cllr J Reid, Cllr M Pepper, Cllr T Cliffe-Harrison
& Cllr A Rylands
PARISH CLERK: Ms C Laming
BOROUGH COUNCILLORS:
COUNTY COUNCILLOR:
MEMBERS OF THE PUBLIC: There was one Member of the Public in attendance.

1. APOLOGIES FOR ABSENCE
Cllr L Harman

2. APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE
Councillors approved Cllr T Cliffe-Harrison reason for absence.
Proposed Cllr T Cliffe-Harrison Seconded Cllr J Reid

3. DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest.
There were no Declarations of Significant Interest.
Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with
the Monitoring Officer if necessary.
Councillors are also reminded of their common-law responsibilities with regard
to pre-determination and fettering of discretion in relation to agenda items.

4. COUNCILLOR NOMINATION
Mr Denise Archer was elected and the declaration of acceptance was signed.
Proposed Cllr A Beaney Seconded Cllr M Pepper

5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes of the meeting held on Thursday 19th December 2019 were accepted and it was unanimously
agreed that Cllr P Sillibourne should sign them.

Proposed Cllr A Beaney Seconded Cllr M Pepper

6. PUBLIC INTERVAL
The meeting was opened to the Members of the Public from 7.43pm – 7.57pm pm during this time one member of the public were present. Mr Taylor from Noakes Farm discussed his plans for the Farm.

7. PLANNING
Discussion and Decision on action to be taken on any other matters related to Planning
issues within the Parish
Please see attached list for decisions on current applications.

8. CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

Banking
Bank Signatories to be sent off to Lloyds Bank by the Clerk.
Finance
The new Clerk to get access to the bank statements and update the account.

9. CHAIRMAN’S REPORT
Whilst I was up at the playground repairing the fence 2 scooters pulled in and a pony and trap. They were very intimidating. They came across to the fence and made sarcastic remarks on the job. A number plate was taken. Carter Field Car Park, the working party did a very good job. We managed to get the 20 tonne spread out and consolidated. 10 days later was still holding up pretty well with just a few small puddles. Cllr P Sillibourne also visited MMP to discuss a payroll invoice. The Clerk to follow up. 2 people have left a message to complain about the noise form the Church Hall from the outside hot tub. I have also done some work on the Kissing Gates along the canal, they were filled with water and mud which I have now filled in.

10. WEBSITE
Cllr T Cliffe-Harrison to provide the Clerk with contact details for Phil Hobson of HCI Data & Stephen Denis to discuss e-mail addresses and the website.

11. RUCKINGE VILLAGE HALL AND BROMLEY GREEN HALL
Nothing to report for Ruckinge Village Hall. Cllr J Reid has received a 2nd quote and has requested a 3rd quote for the Bromley Green Hall Car Park. Oil traps and gravel boards were discussed.

12. BOROUGH COUNCILLORS REPORT
As agreed at the last Parish Council meeting I did try to initiate a visual survey of the roadside ditches along Bromley Green Road, however this has yet to take place. I still think that we should do this and am happy to participate. The drainage issues in BGR arise from multiple factors, including soil type and dysfunctional ditches. If residents take action within their own properties, it will help discussions with public bodies.

Southern Water were at the Ashford Brough Council meeting in January and I explained the unacceptable issues at BGR over the Christmas period. I requested an improvement plan and was promised a response. I did receive an email response but am extremely dissatisfied with the evasive nature of it. SW Customer Services Dept have said in an email received on 7th Feb that “Phase 2 Remedial Works” are being discussed and, when agreed, will be communicated. They have also said that they are willing to attend a resident meeting and I propose that we proceed to arrange this. As the BGR Residents Association is also very involved with this issue a joint extra ordinary meeting with yourselves and Myself would be appropriate to discuss ways forward and set a date for a public meeting. The next meeting at Ashford Borough Council will be on a date in March. Presence in these meetings means that drainage issues in Bromley Green Road are now being considered in the context of new developments coming onstream from the South of Ashford Garden Community. This has raised their profile from being an issue that affects Bromley Green Road only to one with environmental impact on development in South Ashford.

There has been much discussion on the Bromley Green Community page on FaceBook about the steep increase in traffic accidents at the Steeds Lane junction with Ashford Road (5 over the last 2/3 months). Whilst this is outside the Parish, it affects Ruckinge residents living in BGR. I would like to suggest that Ruckinge PC approaches Kingsnorth PC to work collaboratively on junctions with Ashford Road as a key part of the Ruckinge Highways Improvement Plan. This may also be applicable for Shadoxhurst Parish Council too, as all 3 PCs have junctions onto this increasingly busy road and should all be considered by KCC Highways.
On a happier note, I have this month donated £950 to Ruckinge Parish Council to purchase a defibrillator machine.

13. ITEMS FOR INCLUSION ON THE NEXT AGENDA
VE Day
Defibrillator Update
Internet Banking
Highways Improvement Plan

14. HIGHWAYS/PUBLIC RIGHT OF WAY
KCC have sent out a letter with regards to their responsibility with overgrown hedges. Copies to be made
to hand out to residents. There are still a number of potholes appearing which will only get worse with the rain.
The Gateway Project was discussed and a feedback form from KCC needs to be filled in.

15. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS
Power cuts were discussed and Cllr T Cliffe-Harrison raised her concern over the elderly and vulnerable residents of Ruckinge during these times. One resident contacted the electricity board and they were given £15 to contribute towards a hot meal. Would a register of vulnerable people pe prepared so other residents can keep an eye on them during these long power cuts. Cllr T Cliffe-Harrison has also raised the purchase of the defibrillator accessories.

DATE OF NEXT MEETING
Thursday 12th March 2020 7.30pm at Bromley Green Village Hall.

There being no other business the meeting closed at 9.20pm.

RUCKINGE PARISH COUNCIL

RECORD OF PLANNING APPLICATIONS

2020

JANUARY/FEBRUARY 2020

20/00130/AS
Willow Tree Hair and Beauty, Willow Tree House, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EQ
Change of use of land to incorporate rear extension to existing salon building and extension to car park
Support

20/00093/AS
Churchfield Cottage, Marsh Road, Ruckinge, Ashford, Kent, TN26 2NZ
Proposed two storey side/ rear extension, new window on first floor side elevation
Support

20/00062/AS
Golden Wood Farm, Brisley Lane, Ruckinge, Ashford, Kent, TN26 2PW
Prior approval for change of use from agricultural building to one dwelling house and associated operational development (resubmission of prior notification approval 16/00883/AS)

20/00007/AS
Longfield Farm, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EG
Proposed conversion of garage and games room above into self-contained annexe.
No Comment

Decision Notices received from ABC

19/01755/AS Kia Ora, Bromley Green Road, Ruckinge, Ashford, Kent, TN26 2EF
Lawful development certificate – proposed – twin unit mobile home to be used as additional living accommodation to the existing dwelling
Proposed Use/Development Would Be Lawful

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Meeting Minutes – December 2019

Minutes of the Ordinary Parish Council Meeting held in The Bromley Green Hall
on Thursday 19th December 2019 at 7.30pm

PRESENT: Cllr P Sillibourne (Chair), Cllr A Beaney, Cllr J Reid, Cllr M Pepper & Cllr A Rylands
PARISH CLERK: Ms C Laming
BOROUGH COUNCILLORS: Cllr L Harman
COUNTY COUNCILLOR:
MEMBERS OF THE PUBLIC: There were no Member of the Public in attendance.

1. APOLOGIES FOR ABSENCE
Cllr T Cliffe-Harrison

APPROVAL OF REASONS FOR APOLOGY FOR ABSENCE
Councillors approved Cllr T Cliffe-Harrison reason for absence.
Proposed Cllr A Beaney Seconded Cllr J Reid

2. DECLARATIONS OF PECUNIARY AND SIGNIFICANT INTEREST
Declarations of Pecuniary Interest
There were no Declarations of Pecuniary Interest.
Declarations of Significant Interest.
There were no Declarations of Significant Interest.
Updating of Declarations of Interest for the Code of Conduct
Councillors are reminded that they should update their Declarations of Interest with
the Monitoring Officer if necessary.
Councillors are also reminded of their common-law responsibilities with regard
to pre-determination and fettering of discretion in relation to agenda items.

3. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING
Minutes of the meeting held on Tuesday 14th November 2019 were accepted and it was unanimously
agreed that Cllr P Sillibourne should sign them.

Proposed Cllr M Pepper Seconded Cllr J Reid

4. MATTERS ARISING FROM THE PREVIOUS MINUTES
Sewage challenges & Car Park Surface.

5. CORRESPONDENCE, FINANCE AND OTHER COUNCIL BUSINESS

Precept
It was agreed that the precept to increase by £500 to £10,500.
Proposed Cllr M Pepper Seconded Cllr J Reid
Expenses
To be reimbursed to Cllr P Sillibourne of £18.50 (British Legion Wreath) & £55.10 (Temporary Clerks Wages)
Proposed Cllr A Beaney Seconded Cllr M Pepper
Banking
Bank Signatories to be sent off to Lloyds Bank by the Clerk.
Finance
The new Clerk to get access to the bank statements and update the account.
Contract of Employment
Contract of Employment for the new Clerk to be completed and signed.

Page 002

6. CO-OPTION
The need of another Councillor was discussed with a recommendation of Mr D Archer.

7. PLANNING
Discussion and Decision on action to be taken on any other matters related to Planning
issues within the Parish
There were no current Planning Applications

8. MEMBERS OF THE PUBLIC
There were no members of the Public present.

9. CARTERS FIELD
The car park has been too wet to make repairs to the surface so volunteers will wait for better weather.

10. HIGHWAYS
The Badger hole and verge has been dealt with since the last parish Meeting. A Highway Improvement Plan was submitted to ABC.

11. BOROUGH COUNCILLORS REPORT
Several BGR residents have been in contact because the Southern Water Customer Case office, Oliver Eley is being moved on to a different role. No contact name for a successor has been supplied. I have written to Kelly Robinson who is County Customer Manager for Kent. I have just sent a reminder email as I’ve had no response to the first. Residents have also reported that the direct line telephone number supplied to report flooding issues in BGR is being discontinued. I have asked SW to explain what their proposed system will be to support BGR residents going forward. Judith Hunt and Susan Cranfield have both been in contact.

I have met with a couple of BGR residents to discuss the drainage issues. We need to bring together all parties to address this issue which has gone on for far too long. My main contact with Southern Water is at a senior level and via a meeting held in ABC to which I am invited. I attended my first meeting in October. The next one is scheduled mid January.

We need to survey the entire length of BGR to map where the ditches have been filled in or paved over. Who needs to rectify that will depend on who owns the land. I would like the help of the PC to organise a survey ourselves in 2020. We can do it ourselves visually by just walking along the road and collating photographic evidence. I have written to Mike Angel to request a map of all verges owned by KCC for reference. We may be able to use this information to put pressure on KCC.

Mr Lindsey in Ash Hill is going to Appeal on his application.

Answers were given at the meeting why Notices of Meeting were not put in place on the PC Notice Boards in BGR and in Ruckinge village. A new Clerk has now been employed and will ensure that the minutes and the agenda are available. The website is being reviewed but I think a temporary solution has been found to updating it.

12. ITEMS OF INTEREST
Bridle Gate information was given to Cllr A Beaney.

13. DATE OF NEXT MEETING
Thursday 13th February 2020 at Ruckinge Village Hall

14. ITEMS FOR INCLUSION ON THE NEXT AGENDA
VE Day
Defibrillator Update
Internet Banking
Highways Improvement Plan

15. FORUM FOR EXCHANGE OF INFORMATION BETWEEN COUNCILLORS

There being no other business the meeting closed at 9.26pm

 

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Meeting Minutes – April 2019

Minutes of the Meeting of the Parish Council held on Thursday, 11th April 2019 at 8 p.m. in Bromley Geen Hall.
Present: Cllr. D. Guy in the Chair, Cllrs A. Beaney, P. Sillibourne, J. Reid, Mrs F. Burt, Mrs T. Cliffe-Harrison and two members of the public..
Apologies: Cllr. S. Denis.
Declarations: P. Sillibourne on Planning
Minutes: The minutes of the previous meeting were agreed as correct.
Matters Arising: No sewage problems due to dry weather.
Finance: An invoice for £300 for road planings was presented from P Vass and a cheque needed to be arranged. P.S. to deal with, whilst Clerk is unwell.
Planning: 19/00479/AS Sunrise, Capel Road, Hamstreet, TN26 2EJ Cllrs were concerned that the garage could become another dwelling and ABC should put conditions on it to prevent that happening. Also concerned with the dominance over the neighbouring property.

Hans Farm. Permitted development being sought for agricultural building on the condition that all the old buildings are demolished.

19/00104/AS The Willows, Poundhurst Lane, Ruckinge, 4 eco-friendly holiday lets. Meeting closed to allow applicants to speak and Cllrs to ask questions. Meeting reconvened and the Cllrs unanimously supported this application.

Carters Field: Fence to come off agenda.
Chain on gate. D. G. to take his chain away from hinge end.
Picnic benches to be dealt with by new Council.
Mowing Martin Pepper to mow Playground.
Car Park. M. Baldock to be asked for a quote, together with S Empett, to lay road planings.
Bromley Green Hall: Defibrillator.  Still waiting for someone to look at Victory Hall’s.
Highways & Byways: Village Gateways. £497 for 4 gates.
Road Signs £1104 for 4 30mph signs.
There has been an offer to install them free of charge by a Parent of a member of the Scouting/Guiding movement.
Date of the Next Meeting: 9th of May 2019 in Ruckinge Village Hall. t 8 p.m.

 

Meeting Minutes – October 2012

Meeting of the Parish Council held on Thursday, 11th October 2012 at 8pm in the Village Hall.
Present: Cllr. S. Denis in the Chair, Cllr. A. Beaney, Cllr. D. Guy, Cllr. P. Sillibourne, Cllr. Mrs T. Cliffe-Harrison, Cllr. Mrs A. Tanton and the Clerk, Mrs M. C. Shaw.
In Attendance: W. Howard Esq. (Borough Councillor), two parishioners and one visitor.
Apologies: Cllr. A. Beaney and Cllr. Mrs T. Cliffe-Harrison. Continue reading

Meeting Minutes – September 2012

Meeting of the Parish Council held on Thursday, 13th September 2012 at 8pm in the Village Hall.
Present: Cllr. S. Denis in the Chair, Cllr. A. Beaney, Cllr. D. Guy, Cllr. P. Sillibourne, Cllr. Mrs T. Cliffe-Harrison, Cllr. Mrs A. Tanton and the Clerk, Mrs M. C. Shaw.
In Attendance: Dr C. Gove (Tree Warden)
Apologies: Cllr. Mrs F. Burt. Continue reading