Category Archives: Meeting Minutes

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Meeting Minutes – April 2019

Minutes of the Meeting of the Parish Council held on Thursday, 11th April 2019 at 8 p.m. in Bromley Geen Hall.
Present: Cllr. D. Guy in the Chair, Cllrs A. Beaney, P. Sillibourne, J. Reid, Mrs F. Burt, Mrs T. Cliffe-Harrison and two members of the public..
Apologies: Cllr. S. Denis.
Declarations: P. Sillibourne on Planning
Minutes: The minutes of the previous meeting were agreed as correct.
Matters Arising: No sewage problems due to dry weather.
Finance: An invoice for £300 for road planings was presented from P Vass and a cheque needed to be arranged. P.S. to deal with, whilst Clerk is unwell.
Planning: 19/00479/AS Sunrise, Capel Road, Hamstreet, TN26 2EJ Cllrs were concerned that the garage could become another dwelling and ABC should put conditions on it to prevent that happening. Also concerned with the dominance over the neighbouring property.

Hans Farm. Permitted development being sought for agricultural building on the condition that all the old buildings are demolished.

19/00104/AS The Willows, Poundhurst Lane, Ruckinge, 4 eco-friendly holiday lets. Meeting closed to allow applicants to speak and Cllrs to ask questions. Meeting reconvened and the Cllrs unanimously supported this application.

Carters Field: Fence to come off agenda.
Chain on gate. D. G. to take his chain away from hinge end.
Picnic benches to be dealt with by new Council.
Mowing Martin Pepper to mow Playground.
Car Park. M. Baldock to be asked for a quote, together with S Empett, to lay road planings.
Bromley Green Hall: Defibrillator.  Still waiting for someone to look at Victory Hall’s.
Highways & Byways: Village Gateways. £497 for 4 gates.
Road Signs £1104 for 4 30mph signs.
There has been an offer to install them free of charge by a Parent of a member of the Scouting/Guiding movement.
Date of the Next Meeting: 9th of May 2019 in Ruckinge Village Hall. t 8 p.m.

 

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Meeting Minutes – March 2019

Minutes of the Meeting of the Parish Council held on Thursday, 14th March 2019 at 8 p.m. in Ruckinge Village  Hall.
Present: Cllr. S. Denis in the Chair, Cllrs. D. Guy, A. Beaney, P. Sillibourne, J. Reid, Mrs. T. Cliffe-Harrison, and the Clerk, Mrs. M. Shaw..
Apologies: Cllr. D. Guy,  Mrs. F. Burt. and Mrs. T. Cliffe-Harrison.
Declarations: There were none
Minutes: The minutes of the previous meeting had been circulated after a slight amendment and were agreed as correct.
Matters Arising: Sewage problems, Bromley Green Road –  Borough Councillor Miss J. Martin to be asked for an update
Correspondence:
  • K.A.L.C. Minutes.
  • A.B.C. Leaders Bulletins – circulated.
  • Clerks and Councils direct.
Finance: Treasurers Account as at 28th February 2019 £ 17,311 – 73.

Cheques were drawn:

Car Park barrier, Carters Field £ 960 – 00

J. Reid, Car Park barrier, Carters Field £ 197 – 94

Mrs. M. Shaw, Salary 1st January 2019 to 31st March 2019 £ 886 – 40

Mrs. M. Shaw, Administration expenses 1st October 2018 to 31st December 2018 £ 227 – 96 2019 – not previously claimed

Mrs. M. Shaw, Administration expenses 1st January 2019 to 31st March 2019 £ (figure to be supplied)

H.M.R.C. P.A.Y.E. 1st January 2019 to 31st March 2019 £ 63 – 60

Ruckinge Village Hall donation £ 1,250 – 00

Bromley Green residents Association, donation £ 1,250 – 00

Ruckinge P.C.C. contribution £ 200 – 00

Planning: Approval received:

17/00340/AM01/AS Harrison House, Ash Hill, Ruckinge. Alterations to the approved external access stairs & construction of a timber balcony in place of the existing conservatory

Cherrytree Paddock – rumours were circulating about a possible sale. A.B.C. to be informed and queries raised about the situation regarding the utilities on the site after the enforcement is actioned.

Capel Gardens – nothing further

Village “confines”: It was agreed to inquire from Cllr. Martin regarding Bromley Green Road definition.
Ashford Local Plan: Nothing further.
Fairview Industrial Estate: Nothing further.
Carters Field: Fencing, etc. – leave at present.

Chain and Gate vandalism – nothing further

Picnic Benches – nothing further.

Dog Training, field usage donation – nothing further. Cllr. J. Reid to pursue.

Supermarket” funding – nothing further.

Play area mowing – will be carried out as a co-operation.

Car park surface – it is understood that road planeings are becoming available. It was agreed that 20 tonnes will be ordered at £ 250 plus V.A.T. for the car park. Cllr. J. Reid to investigate, order, and liaise with Cllr. P Sillibourne.

Car park barrier – installation is expected to be started next Sunday

Bromley Green Hall: Defibrillators – nothing futther
Highways & Byways: Village “Gateways” – Cllr. A. Beaney is still investigated the actual costs of the “Gateways”. County Councillor Mike Angell is willing to give a contribution from his Members fund.

Drains and gullies – more to be reported Cllr. A. Beaney will inspect Wey Street where badgers are undermining the road.

Mirror, Bromley Green Road/Hornash Lane crossroads – nothing further.

Village Hall: Mr Bridge had been invited but was not available to attend this meeting. Not to be pursued.
Items of interest: There were none.
Date of the Next Meeting: Thursday, 11th April 2019 in Bromley Green Hall at 8 p.m.

There being no further business the Chairman declared the meeting closed at 9.05 p.m.

 

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Meeting Minutes – February 2019

Minutes of the Meeting of the Parish Council held on Thursday, 14th February 2019 at 8 p.m. in Bromley Geen Hall.
Present: Cllr. S. Denis in the Chair, Cllrs. D. Guy, A. Beaney, P. Sillibourne, J. Reid, Mrs. T. Cliffe-Harrison, and the Clerk, Mrs. M. Shaw. .
Apologies: Cllr. Mrs. F. Burt.
Declarations: Cllrs. S. Denis, D. Guy and P. Sillibourne on application 19/0028/AS.
Minutes: The minutes of the previous meeting had been circulated and were agreed as correct.
Matters Arising: Sewage problems, Bromley Green Road – two sewage tankers are regularly attending the area on a daily basis.
Correspondence:
  • K.A.L.C. Minutes.
  • A.B.C. Leaders Bulletins – circulated.
  • K.C.C. Attachments to Street Lighting furniture 2019 – circulated.
  • K.C.C. Road closures – as circulated.
  • Ashford Borough Election information – circulated.
  • Clerks and Councils direct.
Finance: Treasurers Account as at 31st January 2019 £ 17,311 – 73.
Cheques to be drawn: Carters field Car park barrier
Ashford Local Plan: his was published on 9th January and circulated to councillors..
Planning: 19/00128/AS Land North of and adjacent to Harrison House, Ash Hill, Ruckinge. Proposed new dwelling with detached garage and new access.The application was objected to.

19/00132/AS Sunnyside, Bromley Green Road, Ruckinge. Conversion of existing workshop into self-catering holiday accommodation and erection of porch. The application was supported with the proviso that permission is only for a holiday let.

Approvals received :-

18/01710/AS Agricultural Buildings at Noakes Farm, Ash Hill, Ruckinge. Prior Approval for a proposed change of use of agricultural buildings and land within
their curtilage to 5 no. dwelling houses.

18/ 01831/AS Norfolks, Bromley Green Road, Ruckinge. First floor extension & Recladding

18/00177/4AS Agricultural Building south of, Park Farm, Gill Lane, Ruckinge. Conversion of agricultural building to dwelling.

Cherrytree Paddock – nothing further

Capel Gardens – nothing further

Village “confines”: It was agreed to accept the confines as specified on the circulated A.B.C. map.

Fairview Industrial Estate: Nothing further.
Carters Field: Fencing, etc. – nothing further.

Chain and Gate vandalism – rhis continues.

Picnic Benches – nothing further.

Dog Training, field usage donation – nothing further.

Supermarket” funding – nothing further.

Play area mowing – will be carried out at the appropriate time.

Car park surface – this has not been done yet.

Car park barrier – this is progressing, and is awaiting painting.

Bromley Green Hall: Defibrillators – the Clerk had located suppliers and one would cost £ 1,395 plus V.A.T. and would also require electrical installation. It was proposed by Cllr. Mrs T. Cliffe-Harrison to purchase and agreed, but it was not decided if one should be purchased for each hall. Cllr. Mrs T Cliffe- Harrison will investigate further..
Highways & Byways: Village “Gateways” – Cllr. A. Beaney had investigated wih K.C.C. but the costs are exhorbitant. It was agreed to consult with Councty Councillor Mike Angell.

Overgrown hedges – some have been cut.

Drains and gullies – some have been repaired, but very badly.

Mirror, Bromley Green Road/Hornash Lane crossroads – nothing further.

Village Hall: Mr Bridge had been invited but was not available to attend this meeting. To be invited again.
Items of interest: The telephone kiosk has eventually been removed.

Cllr. P. Sillibourne had brought copies of the Parish Magazine from thirty years ago with his report as his hall chairman, which referred to the Village Hall history and the apathy in the village which has worsened.

Date of the Next Meeting: Thursday, 14th March 2019 in Ruckinge Village Hall at 8 p.m.

There being no further business the Chairman declared the meeting closed at 9.45 p.m.

 

Meeting Minutes – December 2018

 

 

Minutes of the Meeting of the Parish Council held on Thursday, 13th December 2018 at 8 p.m. in Ruckinge Village Hall..
Present: Cllr. S. Denis in the Chair, Cllrs. D. Guy, A. Beaney, P. Sillibourne, J. Reid, Mrs. T. Cliffe-Harrison, Mrs. F. Burt, and the Clerk, Mrs. M. Shaw.
Declarations: Cllr. D. Guy on 18/01710/AS and Cllr. S. Denis on both 18/01710/AS and 18/01774/AS Cllr.A.Beaney on Fairview Industrial Estate.
Minutes: The minutes of the previous meeting had been circulated and were agreed as correct.
Matters Arising: Sewage problems, Bromley Green Road – the meeting held at Bromley Green Hall on 22nd November was well attended. There is a possibility that some of the pipes may require lining. Mr Oliver of Southern Water will be visiting residents on 19th December.
Correspondence:
  • Leaders Bulletins – as circulated.
Finance: Treasurers Account as at 30th Novober 2018 £ 19,516 – 44

Cheque were drawn:-
Mrs M. Shaw salary 1st October 2018 to 31st December 2018 £ 886 – 40

HMRC PAYE £ 63 – 60

British Legion wreath £ 18 – 00

Finalisation of precept request – it was proposed by Cllr. A. Beaney seconded by Cllr. P. Sillibourne and unanimously agreed that the precept remain at £ 10,000.

Ashford Local Plan: Nothing further.  The draft plan is due to be published imminently.
Planning: 18/01710/AS Agricultural Buildings at Noakes Farm, Ash Hill, Ruckinge,Prior Approval for a proposed change of use of agricultural buildings and land within their curtilage to 5 no. dwelling houses. Comments were made regarding the remaining buildings on the site.

18/01774/AS Agricultural building Park farm, Gill Lane, Ruckinge. The application was supported.

Approval received:-
18/1567/AS Rose Lodge, Bromley Green Road, Ruckinge. Proposed replacement porch

Village “confines”: A.B.C survey – as circulated. This was not understood by councillors, dispite the Clerks explanation. Chairman wll consult wth Borough Councillor Martin.
Fairview Industrial Estate: Nothing further.
Carters Field: Fencing, etc. – leave for the time being.

Picnic Benches – nothing furher

Dog Training – it is understood hat they will give a donation for their usage. Mark Nash to negotiate.

Supermarket “funding” – nothing further.

Car Park condition – it was considered that more planeings are now required – Cllr. J Reid to follow up. It was agreed that the Parish Council will fund any expense.

Bromley Green Hall: Car Park barrier – whilst the proposal was agreed that the Parish Council will finance, concern was expressed that the suggested height of this may not be compatible with the height of some of the councillors vehicles for attending meetings at that hall.
Highways & Byways: AE550 – the damage to the gate had been rectified by K.C.C. P.R.O.W.

Overgrown hedges – nothing further

Drains and gullies – several of these have been marked for repair.

Mirror, Bromley Green Road/Hornash Lane crossroads – nothing further.

Village “Gateways” – this is being surveyed by Darren Hickman of K.C.C.to ascertain the feasibility of their installation positioning

Village Hall: It was agreed that the Chairman will invite Mr J. Bridge to a meeting discuss the future of the Village Hall..
Borough Councillor: Cllr. Miss J. Martin had already reported on matters pertaining to Ruckinge (sewage problems).
Items of interest: There are still problems with usage of the PROW AE550 by 4 x 4 vehicles.
Date of the Next Meeting: Thursday,  14tth February 2019  in Bromley Green Hall at  8 p.m.

There being no further business the Chairman declared the meeting closed at 9.45 p.m.

 

Meeting Minutes – November 2018

 

Minutes of the Meeting of the Parish Council held on Thursday, 8th November 2018 at 8 p.m. in Bromley Green Hall.
Present: Cllr. S. Denis in the Chair, Cllrs. D. Guy, A. Beaney, P. Sillibourne, J. Reid, and the Clerk, Mrs. M. Shaw..
Apologies: Cllrs. Mrs. F. Burt and Mrs. T. Cliffe-Harrison
In Attendance: Borough Councillor, Miss J. Martin.
Declarations: None.
Minutes: The minutes of the previous meeting had been circulated and were agreed as correct.
Matters Arising: Sewage problems, Bromley Green Road – Cllr. Martin gave an update of the meeting held at Bromley Green Hall on 22nd October. An information leaflet will be circulated to residents. Plans are needed for the location of the laterals.
Correspondence:
  • Leaders Bulletins – as circulated.
  • Clerks and Councils Direct
  • ABC “The Battles Over “– A Nations Tribute
  • HAGS 2018 brochure
  • A.B.C Village Envelope survey notification – as circulated.
  • A.B.C Mayors Hobby Horse Race night – as circulated.
  • K.C.C. Winter Sevice Information – as circulated.
  • K.C.C. Fault reporting video – as circulated.
Finance: Treasurers Account as at 31st October 2018 £ 19,662 – 70

Cheque was drawn:-

  • S. M. Sillibourne, Mowing Carters Field £ 101 – 26
  • Draft budget 2019/2020 – thishad been circulated. This was dicussed It was agreed that councillors give further consideration for the final precept request decision at the next meeting.
  • Cllr. A. Beaney suggested allowing £ 5,000 for Village Gateways, subject to further investigation . Allowance of £ 1,000 to be made for a barrier for Carters Field car park.
Ashford Local Plan: Submission comments as sent by the Chairman – these had been circulated for councillors prior approval. It was anticipated that the Inspectors report will be completed by the end of the year.
Planning: 18/1567/AS Rose Lodge, Bromley Green Road, Ruckinge. Proposed replacement porch. The application was supported.

Approval received:-
18/00176/HG Hedgerow, land north east of Horton Green, Ash Hill and Hedgerow, north west of Ransley Green, Hamstreet Road, Ruckinge,
Proposal:

  • Fields amalgamated – fences removed two years ago.
  • Plan 1 70 yards of hedgerow obstructing field operations.
  • Plan 2 45 yards trees in middle of field.
  • Total of 115 yards of hedgerow to be removed.

Nothing further on Cherrytree Padock enforcement.

Fairview Industrial Estate: Nothing further.
Carters Field: Fencing, etc. – leave for the time being. The tree which was in the ditch has been removed.

Chain and Gate vandalism – Cllr. Guy had met wilth P.C.S.O. Aaron Newlel, who will pay regular visits to the area.

Picnic Benches – leave until the next meeting.

Dog Training – suggested that they give a donation for the usage.

Supermarket” funding – nothing further.

Play area mowing – the Residents Association will mow this area.

Bromley Green Hall: The Chairman had been given a key to the hall by Mr. Mark Nash.

Car park- nothing further on the road planeings.

Highways & Byways: OAE550 – the damage to the gate had been reported to K.C.C. PROW Officer

Overgrown hedges – nothing further

Drains and gullies – several of these have been marked for repair. It was reported that there is a water leak outside Lily House.

Mirror, Bromley Green Road/Hornash Lane crossroads – nothing further.

Village “Gateways” – Cllr. Beaney is investigating.19.

Village Hall: Nothing to report.
Borough Councillor: Cllr. Miss J. Martin had already reported on matters pertaining to Ruckinge (sewage problems).
Items of interest: The Chairman will represent Ruckinge at Warehorne Church on Remembrance Sunday and lay a wreath during the ceremony, which will subsequently be laid at the Memorial in Ruckinge Church. .
Date of the Next Meeting: This was agreed for Thursday, 13th December 2018 at 8 p.m. in Ruckinge Village Hall

There being no further business the Chairman declared the meeting closed at 9.45 p.m.

 

Meeting Minutes – October 2018

 

Minutes of the Meeting of the Parish Council held on Thursday, 11th October 2018 at 8 p.m. in Ruckinge Village Hall.
Present: lCllr. S. Denis in the Chair, Cllrs. D. Guy, A. Beaney, P. Sillibourne, J. Reid, Mrs. T. Cliffe-Harrison and the Clerk, Mrs. M. Shaw.
Apologies: Cllrs. Mrs. F. Burt.
In Attendance: Borough Councillor, Miss J. Martin.
Declarations: Cllr. P. Sillibourne on 18/00176/HG and Cllr. A. Beaney on Fairview Industrial Estate.
Minutes: The minutes of the previous meeting had been circulated and were agreed as correct.
Matters Arising: Sewage problems, Bromley Green Road – Cllr. Martin gave an update and that a meeting will be held next week in Bromley Green Hall to inform residents.
Correspondence:
  • K.A.L.C. A.G.M., Ditton, 17th November 2018.
  • Broxap catalogue.
  • Leaders Bulletins – as circulated.
Finance: Treasurers Account as at 28th September 2018 £ 19,726 – 30

Income received:-
Half year Precept, Concurrent functions and Support Grant £ 5,280 – 00

Ashford Local Plan: Cllr. Martin had circulated a letter to all residents on this plan and the various changes which could affect Ruckinge. The meeting referring to ongoing sewage problems will also incorporate this Local Plan and Cllr. Martin will encourage residents to write with
their comments relating to Ruckinge as this still being mentioned in the plan. It was confirmed that the “Omissions Sites” put forward, are currently NOT included in the Plan.

Public consultation notification is from 13th September to 26th October 2018.

Planning: 18/00176/HG Hedgerow, land north east of Horton Green, Ash Hill and Hedgerow, north west of Ransley Green, Hamstreet Road, Ruckinge,

Proposal:
Fields amalgamated – fences removed two years ago.
Plan 1 70 yards of hedgerow obstructing field operations.
Plan 2 45 yards trees in middle of field.
Total of 115 yards of hedgerow to be removed.

The application was supported.

Approval received:-
18/00960/AS Lords Farm, Kitsbridge Lane, Ruckinge. Change of use and conversion of existing agricultural building.

Fairview Industrial Estate: Building work has started on the new development on the site.
Carters Field: Vandalism –fixings removed from gate, spiles removed, telegraph poles used as ladders, lights had been had to be replaced etc, as well as threats to persons. The Clerk confirmed that the local PCSO had been invited to tonights meeting

Fencing – left in abeyance.
Picnic Table plaques – still in situ.
Dog Training – nothing further on the agreement.
“Supermarket” funding – nothing further.

The Bromley Green Residents Association have not yet been asked to mow around the play area and picnic tables.
It was agreed that the field requires mowing once more before Winter.

Bromley Green Hall: The Chairman had been given a key to the hall by Mr. Mark Nash.

Car park- nothing further on the road planeings.

Highways & Byways: Overgrown hedges along Ash Hill and Dimon Hill – “Highways letters” have been circulated as appropriate.

Various drains and gullies to be reported to Highways again.

Mirror, Bromley Green Road/Hornash Lane Crossroads – nothing further.

On 1st October 2018 notices were positioned for Seasonal, Prohibition of Traffic Order 2017 for the byways AE563 and AE566 to prohibit use until 30th April 2019.

Village Hall: No suggestions (for capital expediture) were forthcoming from Mr. Bridge.
Items of interest: here have been at least three incidents of “fly-tipping” in the village, these were cleared by A.B.C.s.
Date of the Next Meeting: This was agreed for Thursday, 8th November 2018 at 8 p.m. in Bromley Green Hall

There being no further business the Chairman declared the meeting closed at 9.45 p.m.

 

Meeting Minutes – September 2018

 

Minutes of the Meeting of the Parish Council held on Thursday, 13th September 2018 at 8 p.m. in Bromley Green Hall.
Present: Cllr. S. Denis in the Chair, Cllrs. D. Guy, A. Beaney, P. Sillibourne, J. Reid and the Clerk, Mrs. M. Shaw.
Apologies: Cllrs. Mrs. F. Burt, Mrs. T. Cliffe-Harrison.
Declarations: There were none.
Minutes: The minutes of the previous meeting had been circulated and were agreed as correct.
Matters Arising: Sewage problems, Bromley Green Road – nothing further.
Co-option: Mr. Jeremy Reid was proposed by Cllr. A. Beaney, seconded by Cllr. D. Guy and unanimously elected to the Council. Mr. Reid then signed his “Declaration of Acceptance of Office” which was duly witnessed by the Proper Officer of the Council.
The Chairman welcomed him to the Council.
Correspondence:
  • Clerks & Councils direct.
  • Leaders Bulletins.
  • Two further accounts from Peter Brett and Co. – forwarded to Cllr. Jane Martin.
Finance: Treasurers Account as at 31st August 2018 £ 15,202 – 30

V.A.T. Repayment received £ 831 – 02

The Clerk had circulated her expenses book, which was checked and agreed.
Cheques were drawn:
Mrs. M. Shaw, Clerks Salary, 1st July to 30th September 2018 less P.A.Y.E. £ 886 – 40.
Mrs. M. Shaw, Expenses (1st April 2018 to 30th September 2018) £ 287 – 31.
H.M.R.C. P.A.Y.E (1st July to 30th September 2018) £ 63 – 60.
S. Fuller, underpayment of previous cheque £ 504 – 00.
K.A.S.A. Payroll fees, £ 126 – 00

Ashford Local Plan: Public consultation notification received from 13th September to 26th October 2018.
Planning: 18/1134/AS The Chestnuts, Stone Cross Road, Ruckinge. Proposed replacement detached garage. The application was supported.

Approval received: 18/0960/AS Longacres, Bromley Green Road, Rucking, Proposed detached garage (revision to fenestration design on garage approved under 17/01340/AS)

Fairview Industrial Estate: Nothing further,but site to be monitored
Carters Field: Fencing – left in abeyance.

The gate, Chain and Padlock – following replacement these have been tampered with yet again, and one key had been found from the vandalised key safe, but the other was missing.

It was agreed that a gate key be given to Cllr. P. Sillibourne and one retained by the Chairman.

The misuse by the “Trotting ponies” has ceased from previous usage.

Picnic Table plaques – these have been positioned.

Dog Training – nothing further on the agreement.

“Super market” funding – nothing further.

The Ragwort has been sprayed.

It was agreed that the Bromley Green Residents Association be asked to mow around the play area and picnic tables.

Bromley Green Hall: The Chairman had been given a key to the hall by Mr. Mark Nash.

The condition of the car park still requires road planeings, Cllr. P. Sillibourne will remind the supplier.

Highways & Byways: Cllr. D. Guy had inspected the AE550 gate onto the A2070 road and photographs will be sent to Graham Rusling, PROW Officer.

Concern was expressed about overgrown hedges along Ash Hill and Dimon Hill –

Clerk to forward “Highways letter” to Cllr. A. Beaney for circulation to offending owner/s.

Various drains and gullies to be reported to Highways again.

It was suggested that a mirror by positioned at Bromley Green Road/Hornash Lane Crossroads – Highways to be contacted to ascertain if this is now permitted.

Village Hall: No suggestions (for capital expediture) were forthcoming from Mr. Bridge.

Discussion took place on improvements to the facilities for the hall, the possibility of new chairs and tables were mentioned. To be reviewed at the next meeting.

Items of interest: It was agreed to investigate with Highways the “Gateways” which are being positioned in several nearby villages at their entrances.
Date of the Next Meeting: This was agreed for Thursday, 11th October 2018 at 8 p.m. in Ruckinge Village Hall

There being no further business the Chairman declared the meeting closed at 9.25 p.m.