Meeting Minutes – February 2018


Minutes of the Meeting of the Parish Council held on Thursday, 14th December 2017 at  8 p.m. in Ruckinge Village Hall.
Present: Cllr. S. Denis in the Chair,  Cllrs.  P. Sillibourne,  D. Guy, A. Beaney  Mrs. T. Cliffe-Harrison and the Clerk, Mrs.  M. Shaw.
In attendance: Mr. M. Pepper.
Apologies: Cllr. Mrs. F. Burt.
Declarations: Cllr. A. Beaney on Fairview Industrial Estate.
Minutes: The minutes of the previous meetings had been circulated, November, proposed by Cllr. D. Guy, seconded Cllr. Mrs. T. Cliffe-Harrison, December – proposed by Cllr. D. Guy, Seconded by Cllr. Mrs. T. Cliffe-Harrison, resolved as a correct record.
Matters Arising: Sewage problems, Bromley Green Road –  nothing further.  It is understood that there are still problems.  It was agree to contact Southern Water for an update on the results of their works carried out..
  • K.A.L.C. Ashford Area minutes and agendas.
  • Clerks and Councils Direct
  • K.C.C. Road closures
  • Kent Crime Commissioners Newsletter
  • Data Protection Regulations in force on 25th May 2018 – the Clerk had attended a K.A.L.C. “Workshop” at Lenham on this
Ashford Local Plan: Nothing further.
Finance: Treasurers Account as at 31st January 2018 £ 17,759 – 56.

Cheques drawn between meetings:

  • Mrs M. Shaw, Salary 1st September 2017 to 31st December 2017 £ 869 – 56
  • H.M.R.C. P.A.Y.E. (ditto) £ 173 – 91
  • Peter Brett Associates, Parish Protection Plan fees £1,000 + V.A.T. £ 200 – 00 Total £ 1,200 – 00

Cheques were drawn:

  • K.S.A.S. Accountants fees £105 – 00 + V.A.T. £ 21 – 00 Total due £ 126 – 00
  • HCL Data Ltd, Domain name two years £ 69 – 90 + V.A.T. £ 13 – 98
  • Mrs. M. Shaw, balance of expenses 1st September to 31st December 2017 £ 40 – 46
Planning: 17/01224/AS Fairview Industrial Estate – additional information, forwarded to Cllr. A. Beaney, who had reviewed the Plans and documents on the web-site, it was noted that some of the statements made are inaccurate. Agreed that these must be drawn to the attention of the Borough Council and the application submitted to the Planning Committee for their consideration following a site visit by them.

Approvals received:-
17/01804/AS Ardenleigh, Bromley Green Road, Ruckinge. Reconstruction of existing garage/outbuilding to form office/studio including replacement roof (revised construction to planning permission references 16/01875/AS & 16/01875/AMND/AS)

17/01662/Dei Gratia, Bromley Green Road, Ruckinge. Variation of condition 9 on planning permission reference 17/00246/AS to allow an amendedment to increase size of garage to add enclosing workshop.

16/01407/AS The Chestnuts, Stone Cross Road, Ruckinge. Revision to the installation of new fenestration/screens, new roof lights, flue for log burner and new first floor mezzanine on planning permission reference 16/01407/AS for Change of use of barn from commercial storage building to residential dwelling (development in relation to prior approval under 16/00543/AS)

Application withdrawn:-

17/01662/AS Hillcrest, Bromley Green Road, Ruckinge. Erection of steel pre-fabricated workshop for the storage and maintenance of classic motor vehicles for personal use.

Fairview Industrial Estate: As above.
Carters Field: Land drains, location plan – Cllr. P. Sillibourne had only managed to locate one drain.

“Tesco” funding – Cllr. Mrs. T. Cliffe-Harrison was willing to investigate any other Supermarket “Funding schemes” and will apply accordingly. (possibly for playground equipment)

Cllr. P.Sillibourne reported that half of the planted trees have been staked, but almost half of the remainder have died.

The Ragwort problem will be treated with a chemical and applied with a knapsack sprayer/s. Other councillors will assist if possible. The chemical will cost +- £ 55 – 00

The fencing had been inspected, with the exception of the area near the play area, this could be repaired by installing intermediate fencing posts.

Bromley Green Hall: Mr. M. Pepper responded to the query as to how the Parish Council donation of Hall: £ 1,000 was spent. Approximately £ 800 – 00 is for the insurance and the remainder goes towards the general running costs. He outlined future plans for the hall, which includes replacing windows and doors, and installing a door between the lobby and the main hall to retain the heat, replacement of soffits etc. It was suggested that both halls could have a combined insurance.
Highways & Byways: Cllr. A. Beaney had met with the Highways Surveyor re. safety issues at Fairview entrance, which was subsequently repaired. Other matters raised should be reported at the beginning of the next financial year for consideration.

AE550 – it was reported that the padlocks have been cut off and the gate is now accessible onto the A2070 bypass – to be reported to K.C.C. Public Rights of Way.

Village Hall: Tarmacing the Village Hall car park – nothing further. Cllr. S. Denis will contact Mr. J. Bridge, Hall Committee chairman.

Cllr. P. Sillibourne read articles written in the Parish Magazine in 1986. Considerable discussion endued regarding the hall and its future, as much of that written then, is still relevant now. To be discussed further at the next meeting.

Information plaque – nothing further.

Items of Interest: Vacancy– following official publication of the vacancy due to Cllr. Mrs. M. Hills
Resignation – the Parish Council will be notified by Ashford Borough Council after 16th February if an election has been requested to fill the vacancy.
It was agreed that Cllr. P. Sillibourne could dispose of the telegraph poles lying in the car park.
Date of the Next Meeting: This was agreed for Thursday, 8th March 2018 at 8 p.m. in Ruckinge Village Hall.

There being no further business the Chairman declared the meeting closed at 9.55 p.m.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s