Meeting Minutes – April 2013

Meeting of the Parish Council held on Thursday, 11th April 2013 at 8pm in the Village Hall.
Present: Cllr. S. Denis in the Chair, Cllr. A. Beaney, Cllr. D. Guy, Cllr. P. Sillibourne, Cllr. Mrs F Burt, Cllr. Mrs A. Tanton and the Clerk, Mrs M. C. Shaw.
Apologies: Cllr. Mrs T. Cliffe-Harrison
In attendance: Mr R. Cherry (Group Manager, Risk Management, Kent Fire and   Rescue Service) and one visitor.
Declarations of Interest: Cllr. A. Beaney on Village Hall and Snave Wind Farm.
Minutes: The minutes of the previous meeting had been circulated, these were proposed as a correct record by Cllr. A. Beaney, seconded by Cllr. Mrs A. Tanton and unanimously agreed and duly signed by the Chairman, Cllr. S. Denis.
Matters Arising: Sewage problems along Bromley Green Road – Cllr. Mrs A. Tanton reported that a survey of the problems would be
taking place between 7th – 9th May.
Emergency Planning: Mr R. Cherry attended and gave an insight as to what could be incorporated into a “plan”, vulnerable adults, the elderly, severe weather conditions, serious accidents etc., etc.It was suggested that he could formulate a basic framework plan and bring to the June meeting.
  • KALC Minutes
  • Parish Forum notes
  • A.B.C. Housing News
  • Chilmington Green Area Action Plan – modifications
  • Public Rights of Way – Vegetation Clearance Statement
Finance: Treasurers Account  £6,149.14The draft Financial Statement was circulated.Cheques was approved and drawn: S. Denis, refund of Website Domain Name subscription  £17–50
Planning: Approval received:-13/00160/AS  Mr Andy Metland, Canal Farm, Hamstreet Road, Ruckinge.Conservatory rear extension.Notification that 13/00073/AS  Miss Maia Buisson, Hop Dog Oast, Gill Lane, Ruckinge will be going to the Planning Committee next Wednesday.
Millennium Sign and Flag Pole: Nothing further.  Cllr. P. Sillibourne will make enquiries. No known progress on the sign. Once a location has been agreed then it will be appropriate to press for its completion.
Carters Field: A survey of the field has been carried out and now needs a structured plan of the works required. Some of these were discussed in more depth. The gates need replacing, fencing needs looking at as many of the spiles need replacing. The possibility of “whips” being planted to form a natural boundary.  The field gate requires a padlock. Cllr. A. Beaney has some gates that he was willing to donate, but these will require posts. Posts can be located, Cllr. P. Sillibourne will be able to install these. To mow the Field could cost about £ 240 per annum. It was agreed that the mowing will be the priority.  Cllr. D. Guy will contact a Tree Surgeon regarding the inspection of these.  It was suggested that some of the works could be carried out by volunteers, to be on the website.Mr R. Greenfield currently mows the Children’s Play area, which is greatly appreciated.
Fields In Trust: Legal advice had been received from N.A.L.C. via K.A.L.C who had raised some queries on The “Deed of Dedication”. Cllr. Mrs A. Tanton had contacted Fields In Trust regarding these and amendments could be made to the wording of this document. Communal Leisure and Eco–mowing being suggested. Cllr. Tanton had circulated a flyer around Bromley Green informing residents of proposals for Carters Field and had had favourable feedback.It was proposed by Cllr. F. Burt, seconded by Cllr. A. Beaney that the “Deed of Dedication” be signed by Cllr. Mrs A. Tanton and Cllr. Mrs T Cliffe-Harrison and was unanimously agreed.
Silver Birches: Nothing further.
Snave Wind Farm: Cllr. A. Beaney and Cllr. D. Guy had attended a Public Meeting which had been held at Newchurch on 21st March 2013 and was reported thereon.  A poll had been on the website and parishioners were against 24 to 2.  If a planning application is made, the Parish Council will be consulted through Ashford Borough Council.
Highways & Byways: More pot-holes have been reported, especially the road edges which are degrading, repairs that have been carried out are of an appalling standard.  The one opposite Carter Farm has been repaired.The AE550 is still a problem. It was reported that a K.C.C. P.R.O.W. Officer had been inspecting P.R.O.W’s in the area last week.Complaints had been received regarding HGV’s using the road through Ruckinge and Bilsington apparently going down to Brooker Farm – Cllr P. Sillibourne will make enquiries and if appropriate have a diplomatic word.
Web site: The “hits” are continuing to increase.  The Carters Field initiative has been featured. More information is being added.  The Domain Name subscription has been renewed for £17–50.
Borough Councillor: Cllr. W. Howard had tendered his apologies.
Any Other Business: Complaints had been received from Mr Bridges regarding the noise at the Blue Anchor, litter, speeding traffic etc.   It was suggested that residents could “adopt” a road and keep  this clear of litter, item to be on the website.It was agreed that Thanks be given to Mr Andy & Mrs Nina Pickup who do keep Marsh Road cleared of rubbish.It had been suggested by a parishioner that a sign ”Horses on the Road” should be requested from Highways.Cllr. P. Sillibourne will inform the Footpath Warden, Mr T. Whateley of complaints about the Public Rights of Way.Cllr. Mrs A. Tanton still has the metal box with old documents and papers but would like it to be catalogued before being handed over to the Heritage Society, Cllr. A. Beaney offered to do this.The location of the Title Deeds to the Village Hall are to be ascertained.
Date of the Next Meeting: The Annual Meeting of the Parish Council was agreed for Thursday, 9th May 2013 at 8 p.m. preceded by the Parish Meeting at 7.30 p.m. in the Village Hall.There being no further business the Chairman declared the meeting closed at 9:50p.m.

2 thoughts on “Meeting Minutes – April 2013

  1. Ma X

    Good evening

    Thank you for the minutes.

    We are happy to help install the donated gates should you need us. How often will the field require cutting? As a household we would be happy to help/volunteer our time perhaps one month a year to ow the grass. Hopefully a rota could be draw up? Also. I would love to get more involved – how can I help with the village hall and field?


    Maxine Hills Bromley Green Rd.

    Sent from my iPad

    1. stephendenis Post author

      Many thanks for your offer of help. A new entrance gate to the playground was installed today – with many thanks to Peter Sillibourne and Tony Beaney. We will discuss the detailed management of the field at the next Parish meeting – why not come along and contribute your ideas? High on our list will be a call for volunteers to help tidy-up the car park and road boundary/verge – clear away the brambles and weeds.


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