Home > 2012, Meeting Minutes > Meeting Minutes – April 2012

Meeting Minutes – April 2012

Meeting of the Parish Council held on Thursday, 12th April 2012 at 8pm n the Village Hall.
Present: Cllr. P. Sillibourne in the Chair, Cllr A. Beaney, Cllr. S. Denis, Cllr. D. Guy, Cllr. Mrs T. Cliffe-Harrison, Cllr. Mrs F. Burt, Cllr. Mrs A. Tanton and the Clerk, Mrs M. C. Shaw.
In Attendance: 8 Parishioners.
Declarations of Interest: None
Minutes: The minutes had been circulated, these were proposed as a correct record by Cllr. D. Guy, seconded by Cllr Mrs A. Tanton and unanimously agreed and duly signed by the Chairman.
Matters Arising: Local Needs Housing– the building works are virtually completed.  Notification of the allocations had been sent to the Parish Council after confirmation by Councillors of both Ruckinge and Bilsington that the applicants have genuine connection with either Parish. Councillors would be able to view the houses next Tuesday between 1 p.m. and 2 p.m. and those rented will be occupied by 24th April, the shared equity one a bit later on.Costa Cottage, Tree felling– this is being investigated further. To be followed up with the Planning Officer.

Telegraph poles, Carters Field car park – Cllr Mrs T. Cliffe-Harrison had spoken with Mr Murray regarding condition of the Bromley Green Hall and other problems regarding the area.

Public Time – The Chairman explained to the parishioners present the purpose of the “Public Time”.  This was to be an opportunity for residents to speak on a specific matter/s which had been notified to the Parish Council immediately prior to the meeting commencing, if, of a simplistic nature this would be answered at the meeting, otherwise it will be put on the agenda for the next meeting. This was not intended as a debate or confrontation with Parish Councillors, and therefore has a time restriction of five minutes on a subject.  The Chairman is able to use his discretionary powers.

Playground equipment– Nothing further on the Grant. The slide will be dismantled next week.

 Correspondence: Rural Conference, 23rd April, Rare Breeds Centre
K.A.L.C. Subscription details £ 234 – 37 + V.A.T. £ 46 – 87.
K.A.L.C. Minutes and agendas.
Questionnaire from Cllr Aline Hicks re: Local Needs Housing.
A.B.C. Green Spaces and Water Environment SPD.
Letter from Mr J. Bridges to the Chairman, giving two months notice as from 1st April 2012 to remove the Millennium Sign and the Flag Pole from the grass area at Forge House.Cllr. A. Beaney will contact the former Parish Councillor who was resident at Forge House at the time of erection. The Legal Agreement is to be reviewed.  Possible sites for the relocation were discussed.  The Chairman had spoken with a resident at Ransley Green who would not like the Flag Pole repositioned there.

Letter from Mr Thomas regarding Meadow View Estate, inviting councillors to inspect the site to see the businesses that the units facilitate. It was provisionally agreed for a Saturday afternoon, yet to be finalised.The recent planning application for the solar panels had been refused by A.B.C., however, the applicant intends to re-submit an application as apparently this was submitted for the wrong area on the site.

Highways & Byways: Nothing further on the water outside “The Stacks”, Cllr A. Beaney reported that his contact, Mr Kevin Gore at K.C.C. Highways was away on holiday. The leak outside The Brambles, Bromley Green Road has been repaired.Capel Lane/Hog Tub are being repaired by K.C.C. Public Rights of Way dept. at a cost of £ 400 per lorry load.  When this has been completed then some of Gill Lane will be done, subject to available finance.
Bromley Green Notice Board: Cllr. Mrs A. Tanton and Mr Tanton had cleared the area in readiness for the installation.  The Clerk was awaiting the procedure for positioning this on the Highways verge. The residents of Throwley Cottage would be willing to have  the Notice Board situated within their boundary.
Queens Jubilee: Permission has been received for the Beacon, the exact time has yet to be confirmed  The P.C.C. are enthusiastic to do something. The Chairman closed the meeting at 8.35 p.m. to allow parishioners to discuss this.Mrs Fran Cross informed the Councillors that a group had been formed of residents who are planning a celebration on 4th June between 3 p.m. and 5.30 p.m.  It is planned to have a “bring and share” tea at Ransley Green and to close the road, various other ideas and activities were being formulated including a Children’s Treasure Hunt.  The possibility of a memento for the Children is being considered. Cllr A. Beaney on behalf of the Hall Committee offered the free use of the chairs, tables and any equipment, and should it be a wet day the use of the Village Hall.  The Parish Council were very supportive of their initiative.The meeting reconvened at 8.50 p.m..
Finance: The account had been received from Ashford Borough Council for the Parish Council by-election held in November, in the sum of    £ 1,539 – 01 and a cheque had been drawn accordingly between meetings.  The Parish Council were very fortunate that another Parish had an election on the same day and the costs were divided between the Parishes.The Asset Register and Risk Assessment were agreed as correct at 31st March 2012 and duly signed.
The Financial Statement of the Parish Council for the year ending 31st March 2012 had been circulated.It was proposed by Cllr. A. Beaney, seconded by Cllr. Mrs T. Cliffe-Harrison that the Financial Statement was correct and the Audit Commission Annual Audit Return Governance Statement was completed as correct, and the Account Book was correct, it was unanimously agreed that these be duly signed by the Chairman.The “Parish Council Review of the Effectiveness of the System of Internal Control” had circulated and it was proposed by Cllr. A. Beaney and seconded by Cllr. Mrs T. Cliffe-Harrison and unanimously agreed as correct and was duly signed by the Chairman.
Planning: 12/00357/AS  Mr Robert Boutwood, Land at Crowhill Wood, Ruckinge Road, Bilsington. Proposed diversification of redundant land and woodland for the siting of 6 yurts together with washing and cooking facilities.
The Parish Council were divided, between “No comment” and “objecting”, to be reported to A.B.C.Refusal received:-
11/00820/AS Mr Parratt, Land west of Elmhurst, Wey Street, Ruckinge.Siting of two steel shipping containers for storage and security for horticultural purposes.
Public Time: Meeting closed at 9.10 p.m. for public participation.Mr A. Body expressed concern about the storage containers at Elmhurst, Wey Street, Ruckinge for which planning permission had been refused consent. It is for Ashford Borough Council to apply Enforcement on the refusal.  It is not for the Parish Council to take any action. They would find out any information on the grounds for refusal.The meeting reconvened at 9.15 p.m.
Any Other Business: County Councillor, Ashford Rural South Forum, 27th February.
Web site: Cllr. S. Denis gave a demonstration of the web-site which he is constructing for the Parish Council.  It was suggested that the site suffix should be .gov.uk @ £ 108 for two years plus V.A.T. which is slightly more expensive but gives more credibility to the site.  Cllr D. Guy was willing to assist in this site.  It was proposed by Cllr A. Beaney, seconded by Cllr D. Guy and unanimously agreed to apply for the .gov.uk.
Date of the Next Meeting: The date of the Annual Meeting of the Parish Council was agreed for Thursday, 10th May 2012 at 8 p.m. in the Village  Hall following the Parish Meeting.There being no further business the Chairman declared the meeting closed at 9.45 p.m.
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